The days leading up to your wedding can be described in one word; whirlwind. The week before your big day you will be completely distracted by the arrival of friends and family plus last-minute calls and emails from your vendors. But before you let the week get the best of you, we have compiled a quick guide of what to do the week of your wedding!
Overcommunicate With Your Vendors
Remember, peace of mind is priceless! You’ll feel so much better once you know that everyone is on the same page (so they don’t need to call you or your point people on the day-of). Make a point to call every single wedding vendor and confirm, then re-confirm each arrangement you have with them, including:
Giving the reception site/caterer final headcount. Include vendors, such as the photographer or band members, who will expect a meal. Ask how many extra plates the caterer will prepare.
- Give the event coordinator at your venue the vendor requests such as a table number and meals for DJ, Photographer, etc. or setup space and time needed by the florist.
- Give the ceremony and reception site managers a schedule of vendor delivery and setup times, plus contact numbers.
- Confirm transportation
Pick Your Point People
You don’t want your vendors calling you while you’re getting your makeup done. To avoid this awkward scenario, designate point people for every situation, including:
- Ceremony items: If you have any items necessary for your ceremony send them ahead with a point person. Items include the unity candle, programs, and any post-ceremony bubbles or streamers, and guest book.
- Money: If any balances are due the day of your wedding assign a reliable person to this task (ideally parents). Write checks and have cash on hand for tips to ensure you don’t have to deal with any missed payments afterward.
- Reception questions: Introduce your reception site manager to your wedding planner or maid of honor for questions or problems during the reception.
- Miscellaneous questions: Provide all wedding professionals with an emergency phone number to call on the day of the wedding—usually your planner, maid of honor or bridesmaid.
Pack Your Bags
This is one of the most important bags you will ever pack. Regardless of the when and where of your big day, spend time the week before the wedding to pack thoughtfully for each event. Don’t try to wake up extra early on your wedding day, you’ll ultimately end up with mismatched and missing items. Make a list and pack it up!
Have Your Wedding Attire Ready to Go
Make arrangements at your bridal salon or local cleaners to have your wedding dress steamed—and don’t try it on after it’s been steamed or it will wrinkle again. Store it in the garment bag from the bridal salon and hang it in a closet in a smoke-free and pet-free room. (You can lift the skirt out of the bag—just make sure to put a clean sheet on the ground below it first.) Also, have an attendant pick up the groom and groomsmen tuxes.
Schedule or Confirm All Appointments
Your hands will be center stage on your big day so, make sure your nails are fresh. Make any minor beauty appointments you want to be done that week. Schedule a mani-pedi, waxing, massage, blowout and facial. This goes for your groom too—make sure his hair is trimmed and face is shaved (if that’s the look he’s after). Any experimental beauty treatments (like facial peels, lasering, hair coloring and drastic cuts) should be done a few months in advance, just in case, they don’t turn out as expected.
Prepare for VIPs
If you have any ill or elderly guests coming to your wedding, it will be meaningful for them to know you’re so glad they can attend. Show your love by making sure they have proper transportation to and from the airport and your wedding events and that they have a comfortable place to stay. You can ask family members, friends or attendants to help with any pick-ups and drop-offs.
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Timothy Whaley is a 3rd generation photojournalist. His father, along with his grandfather, a Chicago Journalism Hall of Fame inductee, passed down a love for telling stories through pictures.
Mr. Whaley has taken this passion and assembled a group of award-winning photographers who are dedicated to providing couples with excellence and care. Visit us at twaphoto.com to learn more.